2019-2020 Course Catalog 
    
    Oct 19, 2020  
2019-2020 Course Catalog [ARCHIVED CATALOG]

Academic Policies



Registration

The Office of the Registrar will notify students regarding registration details. All continuing students register for the upcoming academic year’s fall classes by the end of spring quarter.

Students may attend only the specific course sections for which they are registered. Non-adherence to this policy will result in no credit for the course. Students will not be registered for courses, labs or clinic shifts that occur at overlapping times. Credit will be earned for only one course during any given segment of time. All changes in courses and sections must be made through the Office of the Registrar.

Students cannot register for elective courses that overlap with core classes, including travel courses, unless preapproved by their program dean. Students must submit a “Petition to Overlap Classes” form for the dean’s approval prior to registration.

Students who wish to register for less than the full-time curriculum must receive approval from the Center for Academic Success and/or program dean (see the Petition to Deviate policy in the student handbook).

No student may add or begin classes after the end of the second week of any quarter.

Eligibility to Register

Matriculated degree-seeking students are eligible to register for NUNM courses. A non-degree seeking student is someone who has not matriculated into a degree program at NUNM. Students who have matriculated into a degree program and have taken a leave from their program may not take core/required program courses as a non-degree student; elective courses are permitted.

Non-degree seeking students must complete a “Non-Degree Seeking” application, which is available through the Office of Admissions. Once approved, the non-degree student must obtain signatures from the program dean and faculty member, as well as meet the prerequisites for the course. Approval is based upon space availability and meeting prerequisite requirements. Graduates of accredited NUNM programs may apply for entry into certificate programs offered at NUNM, provided they meet the specific requirements. Practitioners seeking continuing education units (CEUs) should contact the Office of Development.

Credit Hour Policy

Credits are awarded based upon hours of instruction. NUNM is on a quarter system. A quarter is defined as 12 weeks (summer quarter is 11 weeks). Credits for coursework are awarded according to the following:

1 lecture credit = 12 hours instruction per quarter + 24 hours per quarter outside of class time

1 laboratory credit = 24 hours instruction per quarter + 12 hours per quarter outside of class time

1 clinical credit = 24 hours instruction per quarter + 12 hours per quarter outside of class time

1 tutorial credit = 12 hours of instruction per quarter + 24 hours per quarter outside of class time

Credit hours will not be adjusted if individual students utilize more or less study time as listed above; students will be held responsible for knowing all material. Students who feel they require additional study time should seek resources from the Center for Academic Success.

Challenge Examinations – Graduate Level Only

NUNM policy allows an individual to challenge by examination the content of a required course. Applicants who have been accepted may request to challenge a course prior to matriculation. This option is only available to students who have appropriately documented prior graduate coursework and there is a question as to whether or not the information covered sufficiently meets NUNM requirements. Transfer credit policies and course descriptions are outlined in the university catalog and are available from the Office of Admissions. There must be a difference in hours between a transfer course and the university’s course and/or a question of equivalency of material covered in order for a challenge exam to be given. After the challenge exam has been administered, the grade is recorded and the student is notified of the results. If the student fails the exam, they must register for the course and pay the appropriate tuition.

To be considered for a challenge exam, the student must:

  • Complete transfer credit review during the admissions process to identify which courses may be eligible for challenge. Students who are applying for transfer credit reviews must sign the “NUNM Transfer of Credit Agreement” form upon admission to the university. Transfer credits will not be considered after matriculation.
  • Submit a “Transfer/Challenge Exam” form (obtained from the registrar) to the program dean and the instructor (to which the challenge exam is related) for approval. Once permission is obtained, the program dean (or designee) will facilitate arrangements for the student to take the challenge exam.
  • Pay the appropriate fees and submit an “Exam” form, located in the Faculty Support Office, to the instructor before taking the exam. See the Financial Policies  section for information on fees.
  • Take the challenge exam prior to the offering of the course that is being challenged; the exam must be taken, graded, and the grade submitted to the registrar no fewer than two weeks prior to the start of the quarter in which the course is offered.

The following statement is for veteran students inquiring about prior credit: Any veteran receiving GI Bill® benefits while attending NUNM is required to obtain transcripts from all previously attended schools and submit them to the VA school official (located in the Registrar’s Office) for review of prior credit.

Auditing

Students may audit a lecture course, space allowing, if they have met the prerequisites, have obtained the instructor’s signature, and have registered for the course. The course will appear on the student’s official transcript as an audit, even though auditing means that a student will not be evaluated or receive credit. Classes taken as an audit must be declared by the end of the quarter’s second week. Audited courses are not eligible for challenge exams. See the Financial Policies  section for information on fees.

Attendance and Participation

NUNM fosters a rigorous and engaging academic educational environment. Students are encouraged to attend all classes, tutorials and labs. Students are responsible for learning the content from any classes that they miss. Due to the nature of practicals classes (e.g., tutorials, labs, etc.), attendance, preparation and active participation are imperative and cannot be made up.

Each syllabus will define the course attendance requirements and will stipulate the number of permitted class absences. Students absent more than the permitted number may be subject to a reduced grade or failure of the course. Faculty may take into account the level of participation and habitual tardiness when calculating a course grade. Students are responsible for being aware of, and for meeting, their faculty’s attendance expectations, which are detailed in each course syllabus.

Students who believe they have a disability that inhibits their attendance and participation in class or clinic are encouraged to contact the Center for Academic Success to discuss potential accommodations.

The clinical attendance policy is outlined in the Student Clinic Section of the student handbook.

Grading and Promotion

NUNM maintains high standards of scholarship, and recognizes its responsibility to provide each student the best opportunity to complete their program(s) successfully. At the beginning of each course, the instructor is required to define clearly for class members the objectives of the course and the standards and methods by which student achievement will be measured. Students are responsible for checking their grades online in SONIS. Courses that are graded using the “P/F” grading system are not included in a student’s GPA.

For students enrolled in any program (fall 2015 or later), at the end of each quarter, each student’s course performance is reported to the registrar using the following letter grading system. A student’s grade-point average will be calculated using the following chart:

Grade Percentage Points
A 90-100 4.0
B 80-89 3.0
C 70-79 2.0
D 60-69 1.0
F 59 or less 0.0
W/WF N/A Not calculated
  • A (SUPERIOR PERFORMANCE): passing
  • B (SATISFACTORY PERFORMANCE): passing
  • C (MARGINAL PERFORMANCE): passing
  • D (UNSATISFACTORY PERFORMANCE): not passing for graduate-level courses, passing for undergraduate
  • F (FAILURE): not passing, permanent grade
  • P (PASS): satisfactory performance
  • W (WITHDRAWAL): student withdrew from course
  • WF (WITHDRAWAL, FAILING): student withdrew from course while failing
  • I (INCOMPLETE): course requirements not yet completed, due only to serious illness or bereavement (temporary grade)
  • T (TRANSFER): course received approved transfer credit. Transfer credit does not apply toward overall GPA calculation
  • AU (AUDIT)
  • IP (IN PROGRESS)
  • R (REMEDIATION REQUIRED): marginal performance (temporary grade) – graduate level only
  • RP (REMEDIATED PASS): grade given for a passed medical clinic rotation, but with required skills remediation – graduate level only
  • RC (REMEDIATED C): pass remediation exam – graduate level only

For students enrolled in the ND or CCM programs prior to fall 2015, at the end of each course, each student’s performance is reported to the registrar using the following pass/fail grading system:

  • H (HONORS): superior performance; equivalent to “A,” not available for all courses
  • P (PASS): satisfactory performance; equivalent to “B” or “C”
  • FR (FAIL REMEDIATE): marginal performance (temporary grade)
  • RP (REMEDIATED PASS): equivalent to “C-“
  • F (FAILURE): unsatisfactory performance (permanent grade); equivalent to “F”
  • I (INCOMPLETE): course requirements not yet completed, due only to serious illness or bereavement (temporary grade)
  • W (WITHDRAWAL): student withdrew from course
  • WF (WITHDRAWAL, FAILING): student withdrew from course while failing
  • AU (AUDIT)
  • CMP (COMPLETE): used for courses that are not graded, but attendance is required and a specified number of hours need to be completed, such as preceptor hours
  • T (TRANSFER): course received approved transfer credit. Transfer credit does not apply toward overall GPA calculation
  • NC (NOT COMPLETED): hour requirement or attendance not met
  • IP (IN PROGRESS)

Grade of “R/FR” – ND/CCM only

“R” (remediation required) or “FR” (fail remediate) is a temporary grade. Students who fail a course may receive an “R/FR” grade rather than an “F” (fail) if they meet the criteria and have the opportunity to take a remediation exam to pass the course.

“R” grades are converted to either an “RC” (remediated “C”) if the remediation exam is passed or a “D/F” if the remediation exam is failed. “FR” grades are converted to either an “RP” (remediated pass) or “F.” A grade of “R” or “FR” cannot be converted to a “P” or “H” grade. Grades of “R/FR” are not eligible for grade appeals.

An “R/FR” grade that has not been remediated by the end of the second week of the following term (e.g., a spring term course should be remediated by the end of the second week of summer term) will automatically be converted to an “F.”

Grade of “RC/RP” – ND/CCM only

Students who pass the remediation exam will earn a permanent grade of “RC (remediated “C”)/RP (remediated pass).”

Clinical Rotations and “RP” Grades – ND/CCM only

ND: A permanent grade of “RP” will be given when an ND student passes a clinical rotation, but is required to attend a clinical skills enhancement course to attain an adequate level of clinical proficiency. An “RP” grade will also be given if a student receives a passing grade on a clinic rotation, but was recommended for remediation more than once.

CCM: Grades of “RP” are given when a supervisor believes a clinical weakness exists and has not been adequately improved upon by the end of the rotation. The CCM student will be required to remediate with either the associate dean of clinical education or the supervisor in order to attain an adequate level of clinical proficiency.

Grade of “D/F” – Graduate Level

For graduate-level students, a letter grade of “D” or “F” is considered a failing grade. A failing grade in a required course (including clinical rotations) requires the student to repeat the course/clinic rotation the next time it is offered, usually the next year. If it is an elective course that is failed, the student is not required to retake it—however, the student is strongly encouraged to do so as they will remain on probation and/or can trigger an academic suspension if further courses are failed. The student is prohibited from continuing in any courses for which the failed course is a prerequisite. The student will repeat the course at the current per-credit rate. Any naturopathic student failing a clinical rotation will be required to register for and attend skills-building.

Grade of “F” – Undergraduate Level

When an undergraduate-level student receives a failing grade, the course must be repeated the next time it is offered, usually the next year. The student is prohibited from continuing in any courses for which the failed course is a prerequisite. The student will repeat the course at the current per-credit rate.

Grade of “I”

When a student cannot complete a course in the term in which it begins, an incomplete (“I”) grade may be considered. The granting of an “I” grade is at the discretion of the faculty member and used in exceptional circumstances. Faculty may consider the grade of “I” petition when the following criteria have been met:

  • The student has satisfactorily completed a minimum of 80% of the course requirements; and
  • The student is passing the course; and
  • The student is unable to complete the course during the term the course is offered.

While these criteria must be met to consider an “I” grade, their fulfillment does not entitle students to receive an incomplete grade. The instructor of a course has the final decision regarding appropriate awarding of an “I” grade.

To request an incomplete grade, the student is responsible for contacting the faculty of the course (ND students should contact the course director for that block) to discuss the circumstances around why the student is unable to complete the course during the term the course is offered. If approved, the student is responsible for submitting to the Registrar’s Office an approved “Grade of Incomplete Petition” form, which can be obtained from the Registrar’s Office or the Center for Academic Success. To complete the form, a student must:

  • Meet with the faculty member to complete the form and discuss the remaining course assignments to be submitted to change the incomplete grade; and
  • Use the supplemental worksheet attached to the “Grade of Incomplete Petition” form to create a timeline for completion of course requirements; and
  • Return the completed petition form to the Registrar’s Office.

A grade of incomplete should be completed within the first two weeks of the next term in which the student is enrolled, with an extension of no more than two quarters. Failure to complete the required course work by the timeline on the contract will result in a failing grade.

When the student completes the work required to change the “I” grade, the faculty member will submit the “Grade Change” form to the Registrar’s Office.

If a grade of “I” extends beyond two quarters due to ongoing circumstances, the student may be required to take a leave of absence and will be allowed to complete the course material upon return from leave. Students who apply for a leave of absence and have not completed 80% of the coursework will receive a grade of “W” for the class, and will need to repeat it upon return from leave. A withdrawal will affect the student’s ability to continue in certain course sequences in subsequent quarters. Multiple “I” grades in one quarter may result in the inability to petition for incomplete grades the subsequent quarter.

A student requesting a grade of “I” in a course that is a prerequisite for a subsequent course may not enroll in the subsequent course until the grade of “I” is resolved or complete a petition to deviate (refer to the student handbook). Registration may be denied for a student’s final professional field experience (e.g., fieldwork, internship, capstone, etc.) if an “I” grade has not been resolved.

Incomplete grades are not included when calculating GPA or total credits completed; however, “I” grades may affect a student’s satisfactory academic progress. Students requesting “I” grades should meet with the Office of Financial Aid to examine the effects on their financial aid award.

An incomplete will not be awarded when a student is failing a course for the purpose of giving additional time to complete late assignments. Any student who is failing a course after week eight (8) is not eligible to request an “I.”

Grade of “I” – Graduate-Level Clinical Rotations

A grade of “I” will be given to students who are passing a clinical rotation but have missed up to two shifts (8 hours) during an 11- or 12-week term. Students must make up any missed shifts by the end of the following term in order to convert an “I” grade to a “P.” If missed shifts are not made up by the deadline, an “I” grade will convert to an “F.” See the student handbook for more detail.

Grade of “CMP”

This grade (complete) is used for courses that the student is required to attend, but no evaluation is given. Examples of such courses include, but may not be limited to, ND preceptorships, community education or new student orientation, for which the student is required to complete a certain number of hours.

Grade of “IP”

This grade designates a course is in progress; temporary grade. Once the faculty member submits the grades, the “IP” grade will be changed to the appropriate rating.

Grade of “W”

“W” (withdrawal) is a grade used to indicate that a student has withdrawn from a course. A “W” is recorded on a student’s transcript but not included in GPA calculation. A “W” grade is, however, considered part of the courses attempted calculation as per the satisfactory academic progress policy.

Remediation – Graduate Level Only

Students who receive an “R/FR” are eligible to sit for remediation exams and/or projects. All remediation exams and/or projects must be completed and grade changes submitted to the Registrar’s Office by the end of week two of the following term (spring term grades have until week three of summer term). For students who receive an “R/FR” grade in spring quarter and have already made verifiable travel plans that interfere with this remediation schedule, they may, with the approval of the programmatic dean, be allowed to complete the remediation by the last week of the summer term.

ND Program

ND students who earn a 67-69% (“D” range or “R/FR” grade) in lecture courses are eligible to remediate a final exam. Labs and tutorial courses may offer remediation exams at instructor discretion, based on the course material and the feasibility of offering a remediation exam. An “R” grade will be recorded on their transcript until a remediation exam has been taken and a permanent grade is entered into SONIS. In order to have the “R” grade as an option, faculty must include it in their syllabus.

CCM Programs

CCM students who earn a 60-69% (“D” range) for their final grade may be eligible to remediate a final exam if, in the judgment of the instructor, it is likely that the student could pass the course by successfully taking a remediation exam. An “R” or “FR” grade will be recorded on their transcript until a remediation exam has been taken and a permanent grade is entered into SONIS. In order to have the “R” or “FR” grade as an option, faculty must include it in their syllabus.

School of Graduate Studies Programs

School of Graduate Studies students who earn a 67-69% (“D” range) for their final grade may be eligible to remediate a final exam if, in the judgment of the instructor, it is likely that the student could pass the course by successfully taking a remediation exam. An “R” grade will be recorded on their transcript until a remediation exam has been taken and a permanent grade is entered into SONIS. In order to have the “R” grade as an option, faculty must include it in their syllabus.

Clinical Remediation

Students who require extra support in meeting minimal levels of clinical competency are counseled and referred for additional instruction by their clinical supervisors or the program dean.

ND Clinical Skills Enhancement Tutorial

Clinical skills enhancement courses are generally scheduled over a six-week period of time; students may be referred to this course at any point during the term. The clinical skills enhancement instructor carefully assesses each student’s abilities and works with them directly throughout the duration of the course. At the end of the course, the instructor reassesses the student’s abilities and determines if the student should continue with the course. A faculty member may require or recommend a clinical skills enhancement course, even if a student receives a passing grade, if the faculty member feels the student needs additional help to remain on track in their clinical education.

When an ND student receives two or more grades of “Pass with Clinical Skills Enhancement Recommended” during their academic career, the clinical skills enhancement course becomes a requirement and the student will be registered for it the next term.

ND Objective Structured Clinical Examination (OSCE) Tutorial

An ND student who fails an OSCE exam twice will be referred to an OSCE skills tutorial for three sessions, and a failing grade will be recorded on their transcript. Upon successful completion of the OSCE tutorial, the student must then register to retake the OSCE exam.

Any student who fails an OSCE exam three times will be placed on academic suspension.

CCM Clinical Skills Remediation

Clinical evaluations of CCM student performance are done during week six (6) of the term to provide feedback and identify areas of weakness, including those that must be remediated before the end of term in order for the student to pass the clinic rotation. The clinical supervisor, in collaboration with the CCM associate dean of clinical education and the CCM dean, can assign remediation work, which can include attendance at weekly clinical skills tutorial labs run by a CCM resident.

CCM Clinic Entrance Examination

All CCM students take a practical point location examination at the beginning of the winter quarter prior to starting their internship year. Students failing this examination are given the opportunity to remediate this exam later in the same term. If the student fails the remediation exam, they must enroll in the Advanced Point Location course in the spring quarter.

CCM students also take a written clinic entrance examination during the first half of the spring term prior to becoming an intern. The written examination covers the foundational course material needed to assume responsibility for direct patient care. Students who fail this examination are given the opportunity to remediate the exam later in the same term. A remediation fee is applied. Should a student fail the written examination for a second time, their entrance into the clinic is delayed for a term, during which the student will have time to address weak areas. Another written exam will be given toward the end of this term.

Grade Appeals

Students have the right to appeal a failing grade if they perceive that there has been an error in the grading procedure, or if there is a perceived lack of clarity about the faculty member’s expectation for passing a course. The appeal must be made within two weeks of receipt of the grade. Grades of “B” or better cannot be appealed to receive a higher grade or a grade of “honors.”

A student may request a review of a grade given in an exam or a final grade for a course only in the following manner:

  • A written request by the student, for a review of the grade, must be submitted to the faculty member. This appeal must be within two weeks of the posted grade.
  • The faculty member will advise the student in writing of the decision within seven days of receipt of the request.

The student may appeal the faculty member’s decision in writing via a “Grade Appeal” form. The completed appeal form will be submitted to the registrar. This appeal must be made within seven days of the faculty member’s written notice to the student regarding the decision. The written appeal to the registrar must be accompanied by appropriate written documentation as to why the student feels the grade is in error, and what the outcome was of the discussion and appeal with the faculty member. The registrar will forward the appeal to the Academic Appeal and Review Committee (ARAC). ARAC will review the documentation, may have a discussion with the faculty member, and issue a recommendation to the program dean. The recommendations from ARAC may include upholding the grade as submitted or requiring the student to remediate an exam. ARAC may not recommend a passing grade to be substituted in place of a failing grade. The program dean will review the recommendations and make a final decision. The student and faculty member will be notified in writing of the final decision. The decision is final and may not be appealed to higher authority.

ND OSCE Exam Appeals

ND students who have a non-passing first OSCE exam result may not appeal, since a failing grade is not given until the second exam attempt is unsuccessful.

A failed OSCE exam grade appeal must be submitted to the associate dean of clinical education within two weeks of the posted grade, and will be referred to the Program and Student Assessment Committee for review. The committee will notify the student in writing of the decision within 14 days of receipt of the request.

Academic Advising

The Center for Academic Success administers academic advising for all students. Students who are pursuing any track other than the standard published tracks must confer with the Center for Academic Success to ensure all requirements are met. Students who are not making satisfactory academic progress are required to meet with the Center for Academic Success.

The Center for Academic Success is responsible for advising students on the following:

  • Academic probation (meeting with students on academic probation)
  • Changing tracks (four- to five-year, etc.)
  • Leave of absences or withdrawing from a program or institution
  • Questions regarding concurrent track options
  • Assistance with the grade appeals process
  • General questions regarding academic progress and success

Satisfactory Academic Progress – Doctorate Degree Programs

Students must maintain satisfactory academic progress toward a degree in order to continue in the program and to continue to receive federal, state and institutional financial aid. Students must enroll in courses per published and/or approved curriculum layouts (unless on an approved deviated track).

“Satisfactory Academic Progress” is defined as:

  • Passing grades in all academic courses and clinical rotations (for clinical students); and
  • Passing all program requirements within one and one-half (1.5) times the length of the longest published enrolled program, generally between 5-7 years; and
  • Maintaining a minimum number of 11 credits each term (excluding summer, unless applicable), unless on an approved deviated track.

Students who earn a term GPA of less than 2.60, and have a cumulative GPA below 2.75, are considered not making satisfactory academic progress.

Clinical students who receive two or more failing grades in clinic rotations, or entrance/exit exams are considered not making satisfactory academic progress in a 12-month period.

If a student is not making satisfactory academic progress in a course prior to the end of the term, the faculty member may request the student to access tutoring; and may share concerns with the program dean and/or director of academic success and access about classroom attendance, performance on examinations, and any other factors that may impact the student’s success in the course.

Financial aid recipients who fail to make satisfactory academic progress in any term will be subject to the terms and conditions outlined in the Financial Aid Satisfactory Academic Progress Policies in place for that office (see the section on Criteria for Continued Student Eligibility in the student handbook). These policies are separate from NUNM’s satisfactory academic progress policies.

Students who have “reached maximum timeframe status,” as outlined in the student handbook, depending on the enrolled program, are considered not to be making satisfactory academic progress and will no longer be eligible for federal financial aid.

Maintaining Active Enrollment for Satisfactory Academic Progress – Doctorate Degrees

To maintain an active enrolled student status, a minimum enrollment of one credit is required. Any student who does not enroll in a minimum of one credit each quarter will be considered withdrawn and must reapply, and will be subject to the graduation requirements in the catalog specific to the year of reapplication (this does not apply to standard summer breaks).

Students who have met all course requirements but have outstanding graduation requirements such as a DSOM capstone, clinical hours, clinic proficiency objectives (CPOs), preceptor hours, or other graduation requirements must register for either one credit of “Thesis/Capstone Completion” or one credit of “Graduation Completion” each term until all graduation requirements are met. DSOM student have a maximum of one academic year to complete their thesis/capstone. ND students have a maximum of two academic terms to finish all outstanding requirements. Students also must adhere to the maximum length of program requirement. Students are not eligible for financial aid while registered for a thesis/capstone or graduation completion credit.

Failure to register each term for thesis/capstone/graduation completion credit will constitute a withdrawal.

If a student wants to continue beyond the maximum length of program timeline, they will be required to meet with the director of academic success and access and their program dean to determine if they may continue at NUNM. The director of academic success and access and program dean will assess if the student can demonstrate knowledge retention and skills of their program. If it is determined that the student has gaps of knowledge and/or skills, the student will be required to complete additional academic and/or clinical work. Students who are granted an extension to continue their program beyond the maximum length of program deadline may then be matriculated under the university catalog of the year of their extended program, and are subject to the graduation requirements of their program listed in that catalog. Students will be required to sign an academic contract.

Academic Standing – Doctorate Degrees

The Registrar’s Office monitors student GPAs (both term and cumulative) for academic standing and credit completion at the end of each term (including summer) to determine sufficient progress toward degree completion. The Registrar’s Office will notify the student and the Center for Academic Success when the student is not making satisfactory academic progress. Students receiving financial aid should review the financial aid satisfactory academic progress requirements for continued eligibility in the student handbook.

Incomplete grades are not calculated as a part of a student’s GPA. Academic standing and insufficient credit completion are evaluated separately as described below.

The following categories are used to describe a student’s academic standing when unsatisfactory:

Academic Warning

Academic warning status occurs when a student:

  • Earns a term GPA of 2.95 and/or a cumulative GPA of 2.85; or
  • Earns two or more grades of “C” in a term

While on a warning status, a student is expected to meet with the Center for Academic Success to develop a plan to address the concern.

Academic Probation

Students are placed on academic probation when they:

  • Earn a term GPA of below 2.75 and have a cumulative GPA below 2.80; or
  • Earn a failing grade of “D” or “F,” including clinical rotations; or
  • Fall below full-time status for more than one term (unless on an approved deviated track)

When placed on academic probation, a student must meet with an academic advisor in the Center for Academic Success to sign an academic contract within one week of notification. The academic contract will identify needed resources, including but not limited to remedial work, additional coursework, tutoring, or repeating course(s); and requires that the student improve their GPA and not fail any other courses during the probationary period.

Students who fail to complete an academic contract will be withdrawn from any courses in which they are currently enrolled. Students are advised to meet with their university advisor(s) to discuss strategies for successful completion of their program.

Students are removed from academic probation once they have earned a minimum term GPA of 2.80 and have a cumulative GPA of 2.85; any failed courses or clinic shifts are repeated and passed; and the terms of the academic contract are met.

Students may not register or receive financial aid until a current academic contract is on file in the Registrar’s Office. See the section on Criteria for Continued Student Eligibility for Financial Aid SAP policies in the student handbook. Students who fail to complete an academic contract within one week may be withdrawn from any courses in which they are currently enrolled and/or placed on registration hold.

A student who does not meet the criteria to be removed from the current level of standing, and who does not escalate to the next level of standing, will continue on in the current standing and be subject to the same requirements.

Academic Suspension

Students are placed on academic suspension when they:

  • Earn a term GPA of below 2.60 and have a cumulative GPA below 2.75; or
  • Earn two or more failing grades of “D” or “F”; or
  • Fail two or more clinic rotations, entrance exams, or exit exams; or
  • Fall below full-time status for more than one term (unless on an approved deviated track)

Academic suspension occurs when a student is ineligible to enroll at the university for a specified period of time. Suspended status is noted on the student’s official transcript.

A student has the right to appeal an academic suspension as outlined in the student handbook.

Satisfactory Academic Progress – Master Degree Programs

Students must maintain satisfactory academic progress toward a degree in order to continue in the program and to continue to receive federal, state and institutional financial aid. Students must enroll in courses per published and/or approved curriculum layouts (unless on an approved deviated track).

“Satisfactory Academic Progress” is defined as:

  • Passing grades in all academic courses and clinical rotations (for clinical students); and
  • Passing all program requirements within one and one-half (1.5) times the length of the longest published enrolled program, generally between 3-5 years (with the MSOM being 6 years); and
  • Maintaining a minimum number of credits each term (excluding summer, unless applicable), unless on an approved deviated track.
    • For SGS degrees, the minimum number of credits per term equals 8 credits per term.
    • For the MSOM degree, the minimum number of credits per term equals 11 credits.

Students who earn a term GPA of less than 2.50, and have a cumulative GPA below 2.65, are considered not making satisfactory academic progress.

MSOM and MSiMH clinical students who receive two or more failing grades in clinic rotations, or entrance/exit exams are considered not making satisfactory academic progress in a 12-month period.

If a student is not making satisfactory academic progress in a course prior to the end of the term, the faculty member may request the student to access tutoring; and may share concerns with the program dean and/or the Center for Academic Success. This may include, but is not limited to, classroom attendance, performance on examinations, and any other factors that may impact the student’s success in the course.

Financial aid recipients who fail to make satisfactory academic progress in any term will be subject to the terms and conditions outlined in the Financial Aid Satisfactory Academic Progress Policies in place for that office (see the section on Criteria for Continued Student Eligibility in the student handbook). These policies are separate from NUNM’s satisfactory academic progress policies.

Students who have “reached maximum timeframe status,” as outlined in the student handbook, depending on the enrolled program, are considered not to be making satisfactory academic progress and will no longer be eligible for federal financial aid.

Maintaining Active Enrollment for Satisfactory Academic Progress – Master Degrees

To maintain an active enrolled student status, a minimum enrollment of one credit is required. Any student who does not enroll in a minimum of one credit each quarter will be considered withdrawn and must reapply, and will be subject to the graduation requirements in the catalog specific to the year of reapplication (this does not apply to standard summer breaks).

Students who have met all course requirements but have outstanding graduation requirements such as a thesis/capstone, clinical hours, clinical proficiency objectives (CPOs), preceptor hours, or other graduation requirements, must register for either one credit of “Thesis/Capstone Completion” or one credit of “Graduation Completion” each term until all graduation requirements are met. Master’s degree students have a maximum of one academic year to complete their thesis/capstone. Students also must adhere to the maximum length of program requirement. Students are not eligible for financial aid while registered for a thesis/capstone or graduation completion credit.

Failure to register each term for thesis/capstone/graduation completion credit will constitute a withdrawal. If a student wants to continue beyond the maximum length of program timeline, they will be required to meet with the director of academic success and access and their program dean to determine if they may continue at NUNM. The director of academic success and access and program dean will assess if the student can demonstrate knowledge retention and skills of their program. If it is determined that the student has gaps of knowledge and/or skills, the student will be required to complete additional academic and/or clinical work. Students who are granted an extension to continue their program beyond the maximum length of program deadline may then be matriculated under the university catalog of the year of their extended program, and are subject to the graduation requirements of their program listed in that catalog. Students will be required to sign an academic contract.

Academic Standing – Master Degrees

The Registrar’s Office monitors student GPAs (both term and cumulative) for academic standing and credit completion at the end of each term (including summer) to determine sufficient progress toward degree completion. The Registrar’s Office will notify the student and the Center for Academic Success when the student is not making satisfactory academic progress. Students receiving financial aid should review the financial aid satisfactory academic progress requirements for continued eligibility in the student handbook.

Incomplete grades are not calculated as a part of a student’s GPA. Academic standing and insufficient credit completion are evaluated separately as described below.

The following categories are used to describe a student’s academic standing when unsatisfactory:

Academic Warning

Academic warning status occurs when a student earns a grade of “C.” While on a warning status, a student is expected to meet with an academic advisor to develop a plan to address the concern.

Academic Probation

Students are placed on academic probation when they:

  • Earn a term GPA of below 2.70 and have a cumulative GPA below 2.75; or
  • Earn two or more grades of “C,” “RC” or lower in their academic career; or
  • Earn failing grades of “D” or “F,” including clinical rotations; or
  • Fall below full-time status for more than one term (unless on an approved deviated track)

When placed on academic probation, a student must meet with an academic advisor in the Center for Academic Success to sign an academic contract within one week of notification. The academic contract will identify needed resources, including but not limited to remedial work, additional coursework, tutoring, or repeating course(s); and requires that the student improve their GPA and not fail any other courses during the probationary period.

Students who fail to complete an academic contract will be withdrawn from any courses in which they are currently enrolled. Students are advised to meet with the Center for Academic Success to discuss strategies for successful completion of their program.

Students are removed from academic probation once they have earned a minimum term GPA of 2.75 and have a cumulative GPA of 2.80; any failed courses or clinic shifts are repeated and passed; and the terms of the academic contract are met.

Students may not register or receive financial aid until a current academic contract is on file in the Registrar’s Office. See the section on Criteria for Continued Student Eligibility for Financial Aid SAP policies in the student handbook. Students who fail to complete an academic contract within one week may be withdrawn from any courses in which they are currently enrolled and/or placed on registration hold.

A student who does not meet the criteria to be removed from the current level of standing, and who does not escalate to the next level of standing, will continue on in the current standing and be subject to the same requirements.

Academic Suspension

Students are placed on academic suspension when they:

  • Earn a term GPA of below 2.60 and have a cumulative GPA below 2.75; or
  • Earn two or more failing grades of “D” or “F”; or
  • Fail two or more clinic rotations, entrance exams, or exit exams; or
  • Fall below full-time status for more than one term (unless on an approved deviated track)

Academic suspension occurs when a student is ineligible to enroll at the university for a specified period of time. Suspended status is noted on the student’s official transcript.

A student has the right to appeal an academic suspension as outlined in the student handbook.

Satisfactory Academic Progress – Undergraduate Level

Undergraduate students must maintain satisfactory academic progress toward a degree in order to continue in the program and to continue to receive federal, state and institutional financial aid.

“Satisfactory Academic Progress” is defined as:

  • Meeting and maintaining the minimum grade point average requirements (2.00); and
  • Having a completion rate of 67% of courses attempted per term; and
  • Having less than the maximum of 1.5 times the number of credits required to graduate, i.e., students cannot enroll in more than a cumulative of 136 attempted credits; and
    • Multiple withdrawals from courses will impact a student’s eligibility to make satisfactory academic progress
  • Degree completion within the maximum length of study (defined as 1.5 times the length of the longest undergraduate program); and
  • Taking a minimum of 12 credits each term (excluding summer, unless applicable), unless on an approved deviated track.

Students are considered not making satisfactory academic progress who:

  • Earn a term GPA of less than 2.00 and have a cumulative GPA below 2.00, or
  • Earn a term GPA of less than 1.50

The Academic Progress Committee meets twice per academic term to determine students’ academic progress. Refer to the student handbook for academic standing categories.

If a student is not making satisfactory academic progress during a course prior to the end of the term, the faculty member may request the student to access tutoring; and may share concerns with the program dean and/or the Center for Academic Success. This may include, but is not limited to, classroom attendance, performance on examinations, as well as any other factors that may impact the student’s success in the course.

Financial aid recipients who fail to make satisfactory academic progress in any term will be subject to the terms and conditions outlined in the Financial Aid Satisfactory Academic Progress Policies in place for that office (see the section on Criteria for Continued Student Eligibility in the student handbook). These policies are separate from the institution’s satisfactory academic progress policies.

Students who have “reached maximum timeframe status,” as outlined in the student handbook, are considered not to be making satisfactory academic progress and will no longer be eligible for federal financial aid.

If a student wants to continue their program beyond the maximum length of program timeline, they will be required to meet with the director of academic success and access and program dean to determine if they may continue at NUNM. The director of academic success and access and program dean will assess if the student can demonstrate knowledge retention and skills of their program. If it is determined that the student has gaps of knowledge and/or skills, the student will be required to complete additional academic work. Students who are permitted to continue their program beyond the one and one-half (1.5) times the length of the longest published enrolled program may be required to follow the university catalog of the year of their extended program. These students are subject to the graduation requirements of their program listed in that catalog and are required to sign an academic contract.

Students must enroll in courses per published and/or approved curriculum layouts. A minimum enrollment of one credit is required to maintain student status. Any student who does not enroll in a minimum of one credit each quarter will be considered withdrawn, must reapply, and will be subject to graduation requirements under the new catalog (this does not apply to standard summer breaks).

Students who have met all graduation requirements, except for the capstone/internship, must register each term for one credit of “Graduation Completion” until they have completed their requirements (students will not be aid-eligible at this point); with a maximum of two academic terms. Failure to register each term for the graduation completion credit will constitute a withdrawal.

Undergraduate Academic Standing

The Registrar’s Office monitors student GPAs (both term and cumulative) for academic standing and credit completion at the end of each term (including summer) to determine sufficient progress toward degree completion. The Registrar’s Office will notify the student and the Center for Academic Success when the student is not making satisfactory academic progress. Students receiving financial aid should review the financial aid satisfactory academic progress requirements for continued eligibility in the student handbook.

Incomplete grades are not calculated as a part of a student’s GPA. Academic standing and insufficient credit completion are evaluated separately, as described below.

The following categories are used to describe a student’s academic standing when unsatisfactory:

Academic Warning

Academic warning status occurs when a student earns a term GPA of 2.95, and/or a cumulative GPA of 2.85, or receives two or more grades of “C” in a term. While on a warning status, a student is expected to meet with an academic advisor to develop a plan to address the concern.

Academic Probation

Students are placed on academic probation when they:

  • Earn a term GPA of below 2.75 and have a cumulative GPA below 2.80; or
  • Earn a failing grade of “D” or “F,” including clinical rotations; or
  • Fall below full-time status for more than one term (unless on an approved deviated track)

When placed on academic probation, a student must meet with an academic advisor in the Center for Academic Success to sign an academic contract within one week of notification. The academic contract will identify needed resources, including but not limited to remedial work, additional coursework, tutoring, or repeating course(s); and requires that the student improve their GPA and not fail any other courses during the probationary period.

Students who fail to complete an academic contract will be withdrawn from any courses in which they are currently enrolled. Students are advised to meet with their university advisor(s) to discuss strategies for successful completion of their program.

Students are removed from academic probation once they have earned a minimum term GPA of 2.80 and have a cumulative GPA of 2.85; any failed courses or clinic shifts are repeated and passed; and the terms of the academic contract are met.

Students may not register or receive financial aid until a current academic contract is on file in the Registrar’s Office. Refer to the Criteria for Continued Student Eligibility for Financial Aid SAP policies in the student handbook. Students who fail to complete an academic contract within one week may be withdrawn from any courses in which they are currently enrolled and/or placed on registration hold.

A student who does not meet the criteria to be removed from the current level of standing, and who does not escalate to the next level of standing, will continue on in the current standing and be subject to the same requirements.

Academic Suspension

Students are placed on academic suspension when they:

  • Earn a GPA below 2.60 and cumulative GPA below 2.75; or
  • Earn two or more failing grades of “D” or “F”; or
  • Fail two or more clinic rotations, entrance exams, or exit exams; or
  • Fall below full-time status for more than one term (unless on an approved deviated track)

Academic suspension occurs when a student is ineligible to enroll at the university for a specified period of time. Suspended status is noted on the student’s official transcript.

A student has the right to appeal an academic suspension as outlined in the student handbook.

Academic Review and Appeals Committee

The Academic Review and Appeals Committee (ARAC) is an institutional process with a degree-program specific outcome. The committee is composed of four faculty members, dean of students, and chaired by the registrar (who convenes the meetings). Program deans appoint faculty members who serve on ARAC. Meetings of ARAC are not legal proceedings. Students who have been suspended can submit an appeal to registrar who chairs ARAC. A student suspended will have three business days from the date of the sanction notification to submit an intention to appeal to the chair of ARAC. The student then has seven calendar days to submit the written appeal and supporting documentation to the ARAC chair.

An appeal should include the following materials if applicable:

  • Letter explaining any extenuating circumstances such as health issues, death of family member, etc.
  • Unofficial NUNM transcript
  • Copies of exams and /or quiz scores
  • Copies of emails between student and instructor if relevant
  • Copy of syllabi for failed courses
  • Written plan for what you will do differently to succeed

Essential elements reviewed by ARAC during student hearings include, but are not limited to:

  • Student progress in courses
  • Failure of courses, clinic shifts or OSCE/entrance/exit exams if applicable
  • Failure to maintain minimum level GPA
  • Failure to complete an academic contract in a timely manner
  • Failure to comply with the terms of an academic contract
  • Failure to follow approved and/or published curriculum layout
  • Failure to make satisfactory progress in a required capstone or research project

The committee will review the appeal and make a decision. The decision may be, but not limited to, any of the following regarding the student’s change of status:

  • The ability to continue in the program under academic probation status
  • If concurrent degree, suspension from one program
  • Requirement of personal counseling or support for the conduct in question
  • Develop and sign a revised academic contract with the Center for Academic Success that outlines a timeline for resolving GPA concerns. This may include additional restrictions on new coursework undertaken by the student until the probation status is lifted.
  • Suspension from NUNM

A student who is academically suspended a second time will be expelled from NUNM, and will forfeit the opportunity to enroll at NUNM. See the student handbook for expulsion details.

Appeal of Academic Suspension

A student may appeal the decision of ARAC. Students suspended will have three business days from the date of the sanction notification to submit an intention to appeal to the program dean. The student then has seven calendar days to submit the written appeal and supporting documentation to the program dean. The dean, or the dean’s designee, will respond to the written appeal with a final decision within 10 business days, not including weekends and published holidays that the university is closed, based on assessment of the information presented by the committee, the student, and a review of the investigation process and procedure. In an unusual circumstance, the dean or the dean’s designee may request an extension beyond the 10 business days to the provost if there is additional information that must be taken under consideration. The provost, or the provost’s designee, will notify the student with an approximate decision date if it appears that the appeal will take longer than 10 business days. An appeal must contain the basis for the appeal limited to one or more of the following issues:

  • Failure of the Academic Review and Appeals Committee (ARAC) to follow the procedures set forth in the policy on unsatisfactory academic progress
  • The sanction is grossly out of proportion/alignment with the offense
  • Information relevant to the decision that was not available to the committee for consideration at the time of the hearing

The dean may elect to uphold the decision of ARAC; reverse the decision; request a different resolution; or refer the case back to ARAC if there is new information that was previously not available to ARAC for consideration.

Reapplication and Readmissions Policy – Graduate Level

Students who have been suspended cannot submit an application for readmission to NUNM for a minimum of one calendar year from time of suspension, unless noted differently in the suspension letter. A suspended student who wishes to apply for readmission to NUNM must meet one of the following criteria at the time of suspension:

  • The student had a serious illness or medical issue
  • An event, or series of events, occurred that prohibited the student’s academic performance due to high levels of stress. Examples include: a death in the family, divorce or separation from a long-term partner, or assault
  • Documentation of a disability that can be, but has not been previously or reasonably, accommodated
  • The student experienced any other serious problem that significantly affected academic performance

Documentation may be required to prove that the situation leading to suspension has been remedied. NUNM may impose the following requirements upon readmission for a student who was academically suspended:

  • Complete remedial work prior to readmission, repeating some courses and/or clinic shifts
  • Meet with the Center for Academic Success to sign and comply with all conditions of an academic contract
  • Return on academic probation for a minimum of one academic year, and until all previously failed courses have been resolved

Students who have withdrawn, either administratively or voluntarily, from NUNM must wait one application cycle to apply for readmission. Withdrawn students are required to follow the application process as outlined by the Office of Admissions. NUNM may impose one or more of the following requirements for a student who applies for readmission, and has been separated from NUNM for more than one year:

  • Take an entrance exam prior to entering the clinic to assess skill level
  • Complete remedial work, which may include repeating some courses and/or clinic shifts
  • Meet with the Center for Academic Success to sign and comply with all conditions of an academic contract if on academic probation when withdrawn. The student will remain on academic probation until all previously failed courses have been resolved
  • Submit and pass an additional drug screening and/or background check

Expelled students are ineligible for reapplication or readmission to NUNM.

Completing these steps does not guarantee readmission to NUNM. These are the criteria for consideration for reapplication. Questions regarding this policy may be directed to the director of admissions, the program dean or dean of students.

Reapplication and Readmissions Policy – Undergraduate Level

Undergraduate students who have been academically suspended cannot submit an application for readmission to NUNM until the following criteria have been met:

  • Demonstrated success of a minimum of 12 credits from an accredited college or university with a GPA of 2.50 or higher (Submit transcript to the Office of Admissions); and
  • Submission of a reapplication to the Office of Admissions. The student should include a personal assessment of their poor performance, and a plan of action for successful completion of their NUNM degree.

NUNM may impose the following requirements upon readmission for a student who was academically suspended:

  • Student must meet with the Center for Academic Success to sign and comply with all conditions of an academic contract; and
  • Return on academic probation until the student earns a minimum term GPA of 2.50 and has a minimum cumulative GPA of 2.00.

Expelled students are ineligible for reapplication or readmission to NUNM.

Completing these steps does not guarantee readmission to NUNM. These are the criteria for consideration for reapplication. Questions regarding this policy may be directed to the director of admissions, the program dean or dean of students.

Honor Council

The Honor Council is a standing committee composed of faculty, residents, students and staff representatives. A minimum of one faculty member (including residents), one student representative, and one staff member is considered a quorum for an Honor Council hearing board. Hearing board members will be pulled from the members of the standing committee. The committee meets monthly when necessary to review written complaints and performance reports referred to them from the dean of students that reflect failure of a student to maintain behavioral standards according to the Honor Code and Code of Conduct. Behavior standards include, but are not limited to, honesty, respect, interpersonal skills, deportment and demeanor, learning skills, professional behavior, and communication skills. The committee reviews reports that may be submitted by faculty, staff or students. The Honor Council, depending on the nature and severity of the report, may request the dean of students to conduct a formal Code of Conduct investigation. The committee does not accept anonymous reports.

After reviewing all information, the committee will schedule a meeting with the student to discuss reported problems. The committee makes recommendations to the dean of students, who then makes the final determination and notifies the student, in writing, of the outcome. The dean of students reviews all reports submitted for Honor Council review, and on occasion, may choose to expedite the process and make a determination without submitting the information to the Honor Council for review. If the Honor Council determines that the frequency of reports, an accumulation of non-academic violations, or the seriousness of a report demonstrates a problem, they may recommend a more severe sanction such as probation, suspension or expulsion, which may interfere with a student’s ability to complete their academic program. Thereafter, any reports forwarded to the Honor Council may serve as a basis for the committee to recommend suspension. Meetings of the Honor Council are not legal proceedings. No attorneys may be present at any meeting of the committee. A student may bring a faculty member or a member of the Office of Student Life as an advisor or advocate. Advisors sole purpose during the investigative process is supportive in nature. Advisors are not allowed to speak or otherwise participate in the proceeding or participate in the investigation.

After reviewing a student file, the committee may recommend disciplinary sanctions that include, but are not limited to, any of the following sanctions to the dean of students:

  • The student is found not in violation. No further action is required.
  • A letter of reprimand or warning outlining policy, with a reminder to adhere to the policy or procedure.
  • Referral for required areas of deficiency and remedial work may be required. This may include, but is not limited to, counseling, tutoring, meeting with an advisor or mentor, repeated course work, or restricted enrollment in certain courses.
  • Restitution
  • Community service or educational programming
  • Disciplinary probation for behavioral reasons. The student does not currently demonstrate the appropriate behaviors, attitudes, skills or knowledge required for the program. A student placed on disciplinary probation for behavioral reasons may be required to perform remedial work, which may alter their course of study. In this case, any additional reports forwarded to the committee showing concern may result in suspension from the program.
  • A recommendation for suspension or expulsion from NUNM.
  • The committee may provide any additional recommendation it believes is suitable to address the issue at hand.

Reports and letters outlining decisions made by the Honor Council and/or dean of students are maintained in the student’s file in the program dean’s office, and the Office of Student Life. Honor Code reports do not affect a student’s academic record unless the outcome is suspension or expulsion from NUNM. Copies of reports and letters are maintained in compliance with NUNM’s Record Retention Policy.

Patient Safety Monitoring Board

The purpose of the Patient Safety Monitoring Board (PSMB) is to apply a systematic, objective review process to adverse clinical events, and to provide formative feedback about clinical policies, procedures and educational practices with the goal of improving patient care and clinical quality. The PSMB serves as a subcommittee of the Honor Council. Once a student has been referred to the Honor Council for a clinical violation, the PSMB conducts a root cause analysis using the fishbone/cause and effect method to audit NUNM systems. The information is presented to the Honor Council, which deliberates as to whether there was a patient safety issue, as well as makes recommendations for the prevention of future similar problems.

Appeal of Honor Council Suspension or Expulsion

Students have the right to appeal a suspension or expulsion from NUNM for Honor Code or Code of Conduct violations. Violations of a lesser nature may not be appealed. No adverse action will be taken against a student for registering an appeal in accordance with these policies. Within three business days from the date disciplinary action was levied against the student by the dean of students, the student must notify the provost (or designee) of intention to appeal. The student will then have seven calendar days to complete and submit to the provost (or designee) a written request for review. The provost (or designee) will respond with a final decision within 10 business days, not including weekends or published holidays, based on assessment of the information provided by the dean of students and the investigation of procedure, or refer the appeal to the Student Appeals Committee. In the unforeseen event the provost (or designee) needs additional time in reviewing the evidence, the provost (or designee) will notify the student in writing of the deadline extension. An appeal must contain the basis for the appeal limited to one or more of the following issues:

  • Failure of the dean of students, or the Honor Council, to follow the procedures set forth in the policy in the student handbook.
  • The sanction is grossly out of proportion/alignment with the offense.
  • Information relevant to the decision that was not available to the committee for consideration at the time of the hearing.

The provost (or designee) may elect to uphold the decision of the dean, reverse the decision, or request a different resolution.

Examinations and Completion of Assignments

Students are required to complete all examinations and assignments on schedule. An unapproved absence from an examination will generally be granted a grade of zero. Please note that NUNM does not accommodate a student’s desire to take final examinations early due to travel arrangements or other reasons that are not outside of reasonable control.

Students who miss an examination for reasons outside reasonable control must contact the instructor (ND students contact the course director) in charge of the course within 24 hours. The faculty/course director may approve or deny this request. If they approve, students will schedule their missed exam with the Center for Academic Success and follow steps as outlined on Moodle. There may be associated costs with make-up examinations. Students whose applications are denied will not be allowed to take a make-up examination—which may result in failure of the course.

Students whose missed examination applications are denied may submit an appeal to their program dean (or designee) along with supporting documentation. The dean (or designee) may grant or deny this appeal at their discretion. If the appeal is granted, the student will be required to make up an equivalent examination. This examination will be equivalent in content but may be different in structure and style than the originally scheduled examination.

Assignments submitted after the deadline will be graded according to the policy stated on the course syllabus.

Students who believe they have a disability that inhibits their ability to complete examinations or assignments should contact the Center for Academic Success to discuss potential accommodations.

Graduation Requirements

Candidates for graduation must complete the following within the same calendar year as the commencement ceremony they participate in:

  • Satisfy all courses in the degree program curriculum
  • Satisfy clinic requirements, if applicable to the student’s degree program
  • Demonstrate competence in all technical standards
  • For clinical degree students, demonstrate satisfactory professionalism for a health professional
  • If a transfer student enrolled in a clinical program, at least three years of professional training must be completed as an enrolled student at NUNM
  • If a second professional degree student, complete at least two years of professional training enrolled as a student at NUNM
  • Satisfy thesis or capstone project if required for degree
  • Satisfy all financial obligations to NUNM

A diploma will not be issued to students until all clinical, academic and financial requirements have been met. The official graduation date is the last day of the term in which all requirements are completed. An ND student is ineligible to take licensing examinations until all required work is completed.

DSOM Doctoral Capstone Project

Students are required to complete the three portions of the doctoral capstone project—written report, project presentation, and professional practice vision statement—by the end of the final term of their last year. The Imaginal and Experiential Inquiries I-XIII courses support the choosing of a viable capstone topic. The Doctoral Capstone Tutorial in the summer of the final year prepares students to write their capstone report. In the Doctoral Capstone Mentorship, the chair of the student’s capstone committee guides the completion of their capstone project. Information about the doctoral capstone project, including a timeline of all requirements, is available on the Capstone Moodle course page.

MSiMR Master’s Thesis

Students are required to complete a master’s thesis by the middle of the final term of their last year. Information about the master’s thesis is available on the Capstone Moodle course page.

Undergraduate Capstone

Undergraduate students are required to complete a capstone project by the middle of the final term of their last year. Information about the capstone project is available on the Capstone Moodle course page.

Voluntary Leave of Absence/Withdraw

Students considering a leave of absence from a program/university must schedule an appointment with the Center for Academic Success.

Students taking less than a full academic year off may not be allowed to continue with a full class load due to the sequencing of courses and prerequisites. In such instances, the student may be required to enter a new educational track that must be approved by the Center for Academic Success or program dean. The program deans and/or academic advisor can guide students through a new schedule. Students who take a leave of absence or withdraw during the course will earn a grade of “W.” If the student withdraws with 80% or more completion of the course, the student may be eligible to petition the faculty member for an incomplete grade. See the Incomplete policy in the student handbook. Students who are on a leave of absence or withdrawn cannot participate in any academic activities, including remediating incomplete grades or exams, and/or participating in clinical rotation shifts, including preceptor rotations.

For concurrent students who choose to take a leave from their primary program only and wish to continue the series of courses in their secondary program for the remainder of the academic year, the following conditions apply:

  • There may not be an option of continuing in their secondary degree program at a full-time status, nor adding core (required) courses due to prerequisites and requirements of the program
  • Concurrent students who elect to continue in their secondary degree program while on a leave of absence from their primary program are not eligible for Title IV financial aid. Students may be reviewed for aid eligibility in the next academic year.

The Center for Academic Success must be advised of a student’s intention to return to NUNM prior to 30 days of intended return, and before the beginning of the quarter for which the student plans to register. The Center for Academic Success will instruct the student to fill out and submit a “Returning Student Notification” form to be approved by the following offices: Registrar, Financial Aid, and Center for Academic Success. The form should be returned to the Registrar’s Office when it is completed.

If a student does not return within one year, the student will be considered administratively withdrawn from NUNM and will be required to submit a new application for admission. The student will need to satisfy admission requirements in effect at the time of reapplication, but may request that the application fee be waived.

Students are not allowed to take more than one year (four quarters) of absence from NUNM during their academic career.

Involuntary Leave of Absence

This policy is designed to maintain the health and safety of all campus community members. A student may be restricted from campus or subject to an involuntary leave of absence, when, due to a mental, emotional, physical or psychological health disorder, their continued presence at the university poses a significant risk of substantial harm to themselves or others, or is creating a substantial disruption to the educational environment. A significant risk is based upon an individualized assessment and constitutes a high probability of substantial harm that cannot be mitigated by reasonable means.

In most situations where a student’s medical, psychiatric or psychological condition poses a threat to themselves or to others, the student will be highly encouraged by the dean of students to voluntarily accept a leave of absence (LOA). However, if the student does not take such a voluntary leave, the involuntary leave of absence (ILOA) process may commence.

If a student has taken actions that are identified as being a significant risk to the health or safety of oneself or others, or is creating a substantial disruption to the educational environment, the dean of students (or designee) acting on behalf of NUNM and in consultation with the Crisis Assessment and REsponse Team (CARE Team), may initiate the ILOA process as set forth below. The significant risks may include, but are not limited to, acute danger/loss of life, inability to independently manage daily tasks, or inability to cooperate with necessary support services, etc.

If the decision is made to place the student on an ILOA, the student is prohibited from participating in any academic or non-academic NUNM activities, including remediating incomplete grades or exams, and/or participating in clinical and preceptor rotations. The student may be subjected to actions including, but not limited to:

  • A temporary ban from campus
  • Withdrawal from class attendance or experiential learning (i.e., preceptor rotations, community education, university-sponsored travel, etc.)
  • An interim suspension of participation in any campus or off-campus NUNM activities
  • Completion of a mental health, substance abuse, or other necessary evaluation conducted by an appropriate off-campus licensed health provider

Students will receive a written description of the details of the ILOA pertaining to them, including the appeal procedures as outlined in the student handbook.

The letter regarding the ILOA will be placed in the student’s file with a copy sent to the program dean(s), director of academic success and access, registrar, director of financial aid, and the provost. The Registrar’s Office will notify course instructors of the student’s leave status.

A student who wishes to return from an ILOA must provide to the dean of students (or designee) adequate documentation, as outlined in the initial letter, from the attending physician or mental health professional demonstrating the student’s fitness for returning to NUNM.

Students taking less than a full academic year off may find, upon their return, that the appropriate course load required to stay on track will not qualify them for full-time financial aid. In such instances, the student may be required to enter a new educational track, which must be approved by the Center for Academic Success.

Students who take an ILOA will earn a grade of “W” for all enrolled courses at the time the leave is instated. If the student has completed at least 80% of the course at the time of the withdrawal, they may be eligible to petition the faculty member for a grade of “incomplete.”

Withdrawal from School

Students may initiate formal withdrawal by meeting with the Center for Academic Success. Students withdrawing from school at any time during the school year must complete an exit interview with the Office of Financial Aid and submit a completed “Leave/Withdrawal” form to the Registrar’s Office. Failure to attend for any quarter is considered a withdrawal, and the student will need to submit a new application and application fee for readmission. Students who withdraw from NUNM during the course of a term will earn a grade of “W.” A student facing an alleged violation of the Code of Conduct or Honor Code may be permitted to withdraw from NUNM, however, proceedings will continue in their absence.

Withdrawals – Federal Title IV Aid Recipients

If a student ceases attendance (drops or withdraws) from all Title IV eligible courses in a payment period or a period of enrollment, the student is considered withdrawn for Federal Title IV aid purposes; and may not take a leave of absence to complete additional programs.

Federal Loan Exit Interviews

Federal regulations require that any student who has received a federal loan while attending NUNM and who leaves for any reason, including official leaves of absence, must participate in a loan exit interview. Exit interviews are conducted online at studentloans.gov. Additional information may be obtained by calling the Financial Aid Office.

Independent Study

Independent study is offered only when specific, approved circumstances require the student to achieve the course competencies outside of the normal classroom venue. This could happen, for example, when there is an unavoidable scheduling conflict for a student on an approved nonstandard track.

To accomplish an independent study, the student must:

  1. Complete the “Independent Study” form, which includes getting approval from the program dean and the course instructor, and having the course instructor define how the course competencies will be achieved
  2. File the form with the Registrar’s Office prior to the start of the term
  3. Pay any requisite fees
  4. Complete all course requirements within the normal term, or register for a second quarter (tuition required)

Independent study is not allowed for elective courses when the student has completed the elective requirement for their program.

Conduct and Professional Standards

NUNM expects all students to maintain professional standards of conduct and appearance. These standards are found in the academic and nonacademic policies and procedures section of the student handbook, and in the clinic section and honor code. The naturopathic oath, classical Chinese medicine oath, state laws and regulations, and documents of professional organizations [such as the American Association of Naturopathic Physicians (AANP) and American Association of Acupuncture and Oriental Medicine (AAAOM)] provide further insight concerning professional standards of conduct. The student conduct code in the student handbook specifies procedures for investigating violations of university policies and the sanctions that may be imposed.

Academic Freedom

NUNM faculty and students are free to question, discover and test all knowledge appropriate to their discipline as judged by the academic community in general.

Student Records

The Registrar’s Office maintains permanent academic records of each student enrolled at NUNM. Unless otherwise required by law or special circumstances, the university will follow the policies set forth in this section and the record retention policy found in the student handbook. Typically, a student’s academic record contains an application file, personal information necessary for NUNM business, grade reports, and records of any official action by NUNM concerning the student. Students are notified annually via email of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA)—commonly referred to as the “Buckley Amendment.” The Business Office, Financial Aid Office, Office of Student Life, and Academic Affairs Office may also maintain student files as required by their respective functions. NUNM will maintain information on students in a secure, confidential manner in accordance with FERPA, and to that end will observe the following guidelines:

  • University officers and faculty may review student records on an as-needed basis.
  • NUNM holds the following information as directory information, which may be disclosed in response to legitimate requests: name, address, telephone number, university email address, dates of attendance, enrollment status (full time, part time and leave of absence), academic program, graduation date, photograph and awards received. NUNM will only print the following information in directories: name, year in school, university email and telephone number.
  • Personal information about students will not be shared with third parties on- or off-campus, except as directed in writing by the student, the courts or governmental agencies.
  • A student who wishes to review their records may do so by submitting a request in writing 48 hours prior to the time they wish to view their records.
  • A student may not make copies of documents in their files.
  • A student who believes information contained in their academic record is inaccurate, misleading, or a violation of privacy may request that the records be amended.
  • In the event of a disagreement between a student and the administration as to the disposition of an issue, the student has the right to place a personal position statement in their academic file.
  • A student has the right to file complaints with the appropriate agencies concerning alleged failures by NUNM to comply with applicable laws and rules, and/or their implementing regulations.
  • Students may request information to be withheld by completing a “Directory Hold Request” form available from the Registrar’s Office.
  • NUNM may, in accordance with FERPA, disclose personally identifiable information from a student’s education record without consent if the disclosure is in connection with a health or safety emergency.

Each student is responsible for furnishing, completely and accurately, all information required by NUNM so that it may perform its proper function as an educational institution. If a student’s circumstances change (e.g., name, address, financial situation, etc.), the student is responsible to ensure that appropriate university officials are informed of the changed circumstance as soon as possible.

No part of a student’s file, except directory information as noted above, will be released to any person outside of NUNM without written consent of the student, except as required by law.

Records for students attending NUNM under the provisions of the Veterans Administration will be accessible to certain authorized state and federal personnel without prior consent in accordance with 45 CFR, part 99.31 and part 99.35.

FERPA does not apply to employment situations, nor does it apply to candidates for matriculation to NUNM. However, Human Resources and the Office of Admissions adhere strictly to guidelines of professional conduct. All student admission applicant and employee applicant records are the property of NUNM and will not be released or returned except as outlined above.

Change of Track

Students are admitted to a specific program and on a specific track (i.e., four year, five year). Students should contact the Registrar’s Office for a listing of available tracks. Students are required to follow their educational track. Within a track, students are not allowed to drop required courses or take required courses ahead of schedule.

After matriculation, students may request to change tracks to any of the standard educational tracks by submitting a “Track Change” form, approved by the Center for Academic Success, to the Registrar’s Office. Once processed by the Registrar’s Office, students must follow their new educational track. All track requests must be completed by week eight of the quarter prior to the quarter in which the change takes effect.

Due to the timing of some deviations or track changes, a student may lose their full-time status. Adjustments to individual tracks may be required due to course conflicts. Students who deviate from their approved educational track may be required to take a leave of absence or fall under a new course catalog curriculum.

Deviation

A student may request to deviate from a standard educational track for the following reasons:

  1. Approved and documented disability accommodation
  2. Leave of absence/withdrawal
  3. Transfer credits
  4. Failure of a required course
  5. Adding a second program
  6. Scheduling conflicts between required courses (including but not limited to a previous deviation, failed courses, being enrolled in multiple programs, etc.)

Requested changes may not compromise established curriculum policies or affect minimum or maximum required numbers (i.e., clinical rotations, preceptorships/internships, electives). Deviation requests must be accompanied by the appropriate documentation before approval can be given. Students seeking to deviate from their standard educational track are required to meet with the Center for Academic Success to discuss options and approval; if the reason for the request is outside the identified areas, dean approval may be required.

Future adjustments to individual layouts may be required due to course conflicts created by the original approved curriculum modification(s). Some deviations or curriculum modifications may also result in the student not meeting full-time status; therefore a Petition to Deviate also requires a signature from the Financial Aid Office, since there is a likelihood of award modification.

Students petitioning curriculum modifications or deviations from policy must submit their requests no later than the end of week two the term before the request would take effect. Exceptions to this will be made if:

  • A course is cancelled that was previously confirmed by the institution
  • A request is based on information that was not known prior to the deadline (additional documentation may be required)
  • A situation that is deemed an emergency by the director of academic success and access and/or designee

Students approved for deviations must maintain institutional and financial aid Satisfactory Academic Progress within their program(s) and the institution (see the student handbook for details).

Deviations or modifications to curriculum may also delay advancement in courses, qualification for licensure board exams, OSCE, etc. NUNM is not liable for delays or financial implications.

Change/Addition of Degree(s)

Students who wish to withdraw from one degree program and enroll into another must formally withdraw through the Center for Academic Success. Once the student applies through the Office of Admissions, and is admitted, the program dean will approve and inform the student, the Center for Academic Success, and the Registrar’s Office regarding potential transfer credit and challenge exam options; and the Center for Academic Success will develop a new curriculum layout if needed. Students must meet with the Office of Financial Aid, since there is likelihood of award modification to the student. Students who are not making satisfactory academic progress in their original program may not be aid eligible for their new program.

Students who wish to add an additional degree (i.e., become a concurrently enrolled student in two degree programs) must formally apply through the Office of Admissions. Once admitted, the student will work with the Center for Academic Success to establish a new curriculum layout. Students must meet with the Office of Financial Aid, since there is likelihood of award modification. Students may pursue no more than two degrees concurrently. See the Financial Policies  section for information on fees.

Students who matriculate into a second degree program will do so under the catalog corresponding to the year in which the student begins the new degree.

Adding/Dropping Academic Courses

Students are registered for all core courses and may not deviate from the established curriculum unless they have submitted and received approval via the “Petition to Deviate” process (refer to the student handbook). Students will self-register for electives.

During week one of each quarter, students may change sections in courses for which this is applicable. During this same period, they may also register for elective courses, and must submit an “Add/Drop” form with proper signatures to the Registrar’s Office. For ND students, Objective Structured Clinical Examinations (OSCEs) may not be added once the quarter has begun (they must be registered for prior to week one).

Courses may be officially dropped only by submitting an “Add/Drop” form with proper signatures to the Registrar’s Office. (See below for the grading criteria and reimbursement schedule for dropped courses.) No core course can be officially dropped without the program dean’s signature. Non-attendance in any course will earn a grade of “F.” All grades are included on student transcripts.

In addition, students who are on federal financial aid and reduce course loads that result in a change in enrollment status from full time to part time must meet with the director of financial aid.

  • Week 1 – Students may add/drop/change sections/change to audit, and receive a 100% refund with a grade of “W” (withdrawal) on the transcript. Change to audit requires instructor signature.
  • Week 2 – Students may add/drop/change sections/change to audit, instructor signature required. Students may drop/change sections and instructor must indicate the grade of “W” (withdrawal). A refund will be administered at 75%.
  • Week 3 – Students may drop with instructor and program dean signature required, and instructor must indicate the grade of “W” (withdrawal). A refund will be administered at 50%.
  • Week 4 – Students may drop with instructor and program dean signature required, and instructor must indicate the grade of “W” (withdrawal) or “WF” (withdrawal failing). A refund will be administered at 25%.
  • Weeks 5-12 – Course can’t be dropped. Failure to attend a registered course will result in the grade of “F.” No refund given.

All courses starting after week one of the term will follow the same add/drop policy as outlined above.

Weekend courses – Students may use the “Add/Drop” form with appropriate signatures to add or drop a weekend course up to one week before the course begins. For courses officially dropped by the deadline, 100% of the tuition will be refunded. Lab and retreat fees are non-refundable once the term begins, even when the course occurs later in the term.

Students who are withdrawing from the institution will receive a grade of “W” regardless of the week they withdraw. See the student handbook for more information on the withdrawal process and corresponding refund policy.

Adding/Dropping Clinic Rotations

To add or drop a clinical rotation, students must contact the associate registrar. Students have a 3–5 day period after the clinic assignment schedule has been posted to make any changes to their clinic schedule (add or drop rotations) without being charged. This period is known as the “clinic adjustment period.” The final deadline date to make changes is indicated on the clinic schedules. A $50 add/drop/switch fee will be charged for any rotation changes after the final deadline. Students who request any changes in their clinic rotations after the deadline must request approval from the program dean, or designee, through the “Petition to Deviate” process (refer to the student handbook). The student will be notified of the decision by the associate registrar. Students are responsible for attending their current clinic shifts until decisions are finalized. All fees concerning clinic rotations will apply.

The NUNM enrollment census date is the Monday of week three.

Full-Time/Part-Time Student Status

ND and CCM full-time student status requires enrollment of no fewer than 11 credits per quarter. ND and CCM half-time student status requires enrollment of at least 5.5 credits per quarter.

School of Graduate Studies full-time student status requires enrollment of no fewer than eight credits per quarter. Half-time student status requires enrollment of at least four credits per quarter.

Undergraduate full-time student status requires enrollment of no fewer than 12 credits per quarter. Undergraduate half-time student status requires enrollment of at least six credits per quarter.

Students on financial aid, who reduce their course loads from full-time to part-time status, must meet with the director of financial aid.